Article I: Name of Organization
The name of this organization is the English Graduate Organization. This organization will utilize the acronym EGO in all publicity materials and correspondence. The website of this organization is http://www.nwe.ufl.edu/ego/. The English Graduate Organization (EGO) is the graduate student organization formed within the English Department of the University of Florida.
Article II: Purpose Statement
The purpose of EGO is to serve as a pre-professional and social support group for English graduate students, to aid teaching assistants with the development of pedagogical skills through open workshops, to enhance the academic resources available to the entire University by organizing academic activities such as lectures and national conferences focusing on interests generated by our graduate students, and to provide student representation on faculty committees.
Article III: Compliance Statement
Upon approval by the Center for Student Activities and Involvement, EGO shall be a registered student organization at the University of Florida. EGO shall comply with all local, state and federal laws, as well as all University of Florida regulations, policies, and procedures. Such compliance includes but is not limited to the University’s regulations related to Non-Discrimination, Hazing, Commercial Activity, and Student Leader Eligibility.
Article IV: Non-Discrimination
In compliance with the University of Florida Non-Discrimination Policy (Regulation 6C1-1.006), EGO will not discriminate on the basis of race, creed, color, religion, age, disability, sex, sexual orientation, marital status, national origin, political opinions or affiliations, and veteran status as protected under the Vietnam Era Veterans’ Readjustment Assistance Act.
Article V: Membership
Membership in this organization is open to enrolled students at the University of Florida. Non-students, spouses, faculty, and staff may be associate members; however, they may not vote or hold office. All members and associate members are free to leave and disassociate without fear of retribution, retaliation, or harassment.
Article VI: Officers and Committees
Section A: The elected officers of EGO shall be Co-Presidents/President, Vice-President, Secretary, Treasurer, and Executive Member at Large.
Part 1: The Co-Presidents/President shall call and preside at all meetings of the organization, serve as EGO’s primary representatives to other organizations, and coordinate the work of the officers and committees. At the beginning of the term, one of the co-presidents will be designated to sign all necessary documents and papers.
Part 2: The Vice-President shall serve as an aide to the President and shall perform the duties of the President in her/his absence or inability to serve.
Part 3: The Secretary shall record the minutes of all meetings of EGO and shall perform other duties as may be delegated.
Part 4: The Treasurer shall receive all monies of EGO; shall keep an accurate record of receipts and expenditures; shall pay out local funds in accordance with the approved budget as authorized by the organization. The Treasurer shall present a financial statement at every meeting of EGO and at other times when requested by the President or Vice President.
Part 5: The Executive Member at Large shall commit to attending most EGO meetings and functions. (There may be as many Executive Members at Large as are nominated and accept the position.)
Section B: The appointed officers of EGO shall be Historian, Webmaster, and Chancellor. These positions may be appointed at the beginning of Fall term by new EGO leadership or appointed by outgoing leadership at the end of Spring term and then ratified by new leadership at the beginning of Fall term.
Part 1: The Historian shall record events with pictures and saves newspaper clippings and save it in an EGO scrapbook. The Historian should also save programs and announcements, and get pictures of EGO conference events and parties.
Part 2: The Webmaster shall post minutes and relevant information on the EGO website. The Webmaster should also keep the Guide to Gainesville updated and the EGO listserv running smoothly.
Part 3: The Chancellor offers assistance and advice to EGO officers if needed or requested. This position is generally given to the outgoing president.
Section C: Officers shall assume their official duties at the close of the last general meeting of the calendar year and shall serve for a term of one calendar year and/or until their successors are elected/appointed.
Section D: Any officer of EGO may be removed from office through the following process.
Part 1: A written request by at least three voting members of the organization shall be submitted to either the President, Vice President, or Treasurer. Written notification shall be sent to the officer in question asking that officer to be present at the next meeting and prepared to respond to the removal request.
Part 2: A two thirds majority vote of members present is necessary to remove the officer.
Part 3: In the event of the removal of an officer, a special provision may be granted to the remaining officers to appoint an interim replacement until an election may be held.
Section E: The President may appoint committees and committee members as necessary; members may volunteer to serve or suggest committee to be created. All committees must be approved by the President. EGO committees can include the following:
Executive Supervisory Committee (Super-EGO) consisting of officers and other committee chairs Grievance Committee
Teaching Assistant Committee
General Education Committee
Computer Assisted Learning Committee (CAL)
Article VII: Elections
Nominations for all officers will take place annually from the members at the last general meeting in November. Any member may nominate any other voting member, including himself or herself. Nominations may also be made during the election meeting prior to closing of nominations.
Officers will hold office for one full year. Elections will be held in March with term of office beginning the following fall semester. Nominations will be solicited from the members at large, and elections will be held the following week. In the event that one or more positions become vacant prior to a regularly scheduled election, the remaining officers shall appoint such interim officers as necessary. These members shall hold office until the next scheduled election.
Co-Presidents: If during the general election at least two people are not interested in the position of Co-President, then the EGO Presidency can be held by a single person.
Article VIII: Faculty Advisor
The faculty advisor shall serve as a resource person and provide advisory support for the officers and members of the organization. The faculty advisor should attend executive and general meetings; however, the faculty advisor may not vote in any EGO matters. The faculty advisor shall be nominated by the officers and confirmed by a majority vote of the members.
The faculty advisor is the Graduate Coordinator and will change as the Graduate Coordinator position changes. Should the Graduate Coordinator be unable to serve as faculty advisor, active members may nominate and vote on a new advisor. 2/3 majority vote by active members will confirm the replacement nominee.
Article IX: Finance
EGO will not require membership dues; however, it will raise funds through carwashes and similar activities, for t-shirts, travel to leadership conferences, and the purchase of books on leadership. Members are expected to participate in these fundraising activities. EGO will also apply for Student Government funding. Other funds shall be acquired from the English Department, and other student organizations who share EGO’s interest in promoting the humanities. Expenditures shall require a majority vote at two consecutive meetings.
Article X: Dissolution of Organization
In the event this organization dissolves, all monies left in the treasury, after outstanding debts and claims have been paid, shall be donated to University of Florida English Department.
EGO members may leave and dissociate themselves from EGO without fear of retribution or harassment.
Article XI: Meetings
Meetings shall be held twice a month. Meetings shall be conducted according to Robert’s Rules of Order.
Article XII: Amendments to the Constitution
Amendments to the EGO constitution shall be solicited annually at the end of the spring semester from all EGO members. Amendments must be approved by a two thirds vote of the members present and voting, provided that notice of the proposed amendment was given and that the proposed amendment shall be subject to approval of the Center for Student Activities and Involvement.