Constitution

CONSTITUTION

English Graduate Organization 2018

 

ARTICLE I. NAME OF ORGANIZATION

The name of this organization is English Graduate Organization. This organization will utilize the acronym EGO in publicity materials and correspondence.

ARTICLE II. PURPOSE STATEMENT

The purpose of the English Graduate Organization is to enhance academic resources available to the university by organizing academic events and serving as a pre-professional and social support group for English graduate students.

ARTICLE III. COMPLIANCE STATEMENT

Upon approval by the Department of Student Activities and Involvement, the English Graduate Organization shall be a registered student organization at the University of Florida. The English Graduate Organization shall comply with all local, state and federal laws, as well as all University of Florida regulations, policies, and procedures. Such compliance includes but is not limited to the University’s regulations related to Non-Discrimination, Sexual Harassment (including sexual misconduct, dating violence, domestic violence, and stalking), Hazing, Commercial Activity, and Student Leader Eligibility.

ARTICLE IV. UNIVERSITY REGULATIONS

Section A. Non-Discrimination

The English Graduate Organization agrees that it will not discriminate on the basis of race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status as protected under the Vietnam Era Veterans’ Readjustment Assistance Act.

Section B. Sexual Harassment

The English Graduate Organization agrees that it will not engage in any activity that is unwelcome conduct of sexual nature that creates a hostile environment. Behaviors that could create a hostile environment include sexual harassment (which could include inappropriate sexual comments), sexual misconduct, dating violence, domestic violence, and stalking.

Section C. Hazing

The English Graduate Organization agrees that it will not initiate, support, or encourage any events or situations that recklessly, by design, or intentionally endanger the mental or physical health or safety of a student for any purpose including but not limited to initiation or admission into or affiliation with any student group or organization.

Section D. Responsibility to Report

If this organization becomes aware of any such conduct described in this article, the English Graduate Organization will report it immediately to Student Activities and Involvement, the Director of Student Conduct and Conflict Resolution, or the University’s Title IX Coordinator.

ARTICLE V. MEMBERSHIP

Membership in this organization is open to all enrolled students at the University of Florida. Non-enrolled students, spouses, faculty, and staff may be associate members; however, they may not vote or hold office. All members and associate members are free to leave and disassociate without fear of retribution, retaliation, or harassment.

ARTICLE VI. OFFICERS

Section A: The elected officers of the English Graduate Organization shall be two Co-Presidents, Vice-President, Treasurer, and Secretary.

Part 1: The Co-Presidents shall preside at all meetings of the organization and shall coordinate the work of the officers and committees.

Part 2: The Vice-President shall serve as an aide to the Co-Presidents and shall perform the duties of the President in their absence or inability to serve.

Part 3: The Treasurer shall receive all monies of the English Graduate Organization; shall keep an accurate record of receipts and expenditures; shall pay out local funds in accordance with the approved budget as authorized by the organization.

Part 4: The Secretary shall record the minutes of all meetings of the English Graduate Organization and distribute these minutes to the English department via email.

Section B: The appointed officer of the English Graduate Organization shall be Webmaster.

Part 1: The Webmaster shall be appointed by the Vice President.

Part 2: The Webmaster shall maintain the English Graduate Organization’s website.

Section C: Officers shall assume their official duties at the close of the last general meeting of the fall semester and shall serve for a term of one academic year and/or until their successors are elected/appointed.

Section D: Any officer of the English Graduate Organization may be removed from office through the following process:

Part 1: A written request by at least three members of the organization shall be submitted to either the President, Vice President, or Treasurer. Written notification shall be sent to the officer in question asking that officer to be present at the next meeting and prepared to respond to the removal request.

Part 2: A two-thirds majority vote of members present is necessary to remove the officer.

Part 3: In the event of the removal of an officer, a special provision may be granted to the remaining officers to appoint an interim replacement until an election may be held. A call for nominations will be made. Any member may nominate any other voting member, including himself or herself. Voting will occur by secret ballot and a simple majority vote is required to elect an officer.

ARTICLE VII. ELECTIONS

Nominations for all officers will take place annually from the members starting in December. Any member may nominate any other voting member, including himself or herself. Nominations may also be made during the election meeting prior to closing of nominations. Voting will occur by secret ballot and a simple majority vote is required to elect an officer. If there are more than two candidates running and no candidate receives a majority vote, there shall be a run-off vote between the top two vote recipients. (A simple majority vote is required to win the run-off vote.) No person shall be eligible to serve more than two consecutive terms in the same elected office. Elections should take place in late December to early January to allow for turnover between old and new board.

ARTICLE VIII. STUDENT ORGANIZATION ADVISOR

The student organization advisor shall serve as a resource person and provide advisory support for the officers and members of the organization. The student organization advisor can attend executive and general meetings. However, the student organization advisor may not vote in any English Graduate Organization matters. The student organization advisor shall be the graduate coordinator of the English department. The student organization advisor will serve a term of one academic year. In the event that the faculty advisor is unable to continue their position, officers may nominate a replacement at any time, to be confirmed by a majority vote of the members.

ARTICLE IX. FINANCE

The English Graduate Organization will not require membership dues. The English Graduate Organization will apply for Student Government funding.

ARTICLE X. DISSOLUTION OF ORGANIZATION

In the event this organization dissolves, all monies left in the treasury, after outstanding debts and claims have been paid, shall be returned to Student Government.

ARTICLE XI. AMENDMENTS TO CONSTITUTION

Amendments to this constitution may be made at any regular meeting of the English Graduate Organization provided notice of the proposed amendment was given one week prior to a vote. Amendments require a two-thirds vote of the voting members in attendance at the meeting, and are subject to final approval by the Department of Student Activities and Involvement.

 

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